Coffee Hours
Guidelines

ST. ANTHONY PARISH

Coffee Hour Guidelines

(update Jan. 08)

SUPPLIES AND UTENSILS AVAILABLE IN THE KITCHEN:

• brewing system

•—large metal trays (4)

• wooden blocks above main window for placing and juice container.

• paper towels

• dish towels

• drying towels and sponges

• tongs to handle donuts

ITEMS SUPPLIED BY THE PARISH AND AVAILABLE IN SMALL KITCHEN IN “GENERAL” CUPBOARD

• coffee—a three lb. can should be enough

• tea bags—put these in small kitchen window

• creamer—powdered (placed in 3 glass containers to pour from)—in small kitchen

• sugar—three glass containers can be put out—in small kitchen

• napkins—approx. 500—put a small stack in small window; large stack in main window.

• cups—some for tea; some for coffee; more near-by.

• juice cups--near the juice.

• Spoons

• coffee stir strips

*the items supplied by the parish above cost $20. This amount and the amount of the donuts will be deducted from each group’s receipts by the Administration office.

ITEMS WHICH YOU WILL PURCHASE:

Juice—you will purchase 2 gallons of concentrate from Cash and Carry or one large can of powdered Tang from a grocery store. Also a bag of ice.

WHERE TO PURCHASE:

Donuts: we order our donuts from Westernco Donuts, 251 Sunset Blvd. N, Renton 98055. The standard order will be 20 dozen. Call Mary Ann Smith, 425-255-3132 to order by Wednesday. The amount is charged to St. Anthony and will be deducted from the amount you collect. Donuts are $7.75/doz. Donuts need to be picked up on Sunday mornings before 7:30 AM. Administration has arranged a payment plan. If you need to call the shop owner: 425-271-3075.

Coffee: We keep enough coffee on hand for all events. Look in the cabinet near the pots.

Juice: We have a large juice container in the Hall. One large container of powdered Tang will make a 6 gallon amount.

PEOPLE NEEDED: Arrange for people to set-up and clean-up. For serving, five people are sufficient at each mass—one to man the juice window and oversee cream and sugar; one to man the coffee pot at the main window; two to hand out a donut on a napkin; one to fill trays with donuts and check on coffee pot levels. Extra people can keep tables clean; keep children occupied in the Hall; be hospitable.

COFFEE-MATES:

These are volunteers who have offered to help any organization with the coffee hours. Ask Mary Ann for a list of these names if you need more volunteers. Ask well in advance of your event.

SCHEDULE:

ONE WEEK BEFORE:

• Organize your crew; get a firm commitment from 4-6 people per mass

• Delegate the set-up, clean-up and separate tasks

WEDNESDAY BEFORE:

• Make arrangements with staff for keys and table/chair set up

• Check parish calendar for any other events before or after coffee and donuts

FRIDAY BEFORE:

• Pick up full set of Hall keys

• Buy juice or Tang

SUNDAY MORNING:

• Arrive at Hall by 7:00 AM (first two people)

• Someone will need to bring the donuts from Westernco before 7:30 AM.

• Lights in the hall can be turned on according to season: middle bank of lights for warm summer day; full lights for winter….

• Adjust heat as needed from thermostat, stage area left of main stage.

• Open both kitchens.

• Set up tables and chairs if not already done.

• Large wooden blocks stored above the main window are set in place for juice.

• Make coffee:

1. Follow the instructions on the brewing machine in the small kitchen.

• Tea: heat water in the correct pot (left side) brewing machine.

• Make juice: Read instruction and make according to a 6 gallon container. Add ice first. Mixing the juice by adding water from the sink in the small kitchen by using a smaller pitcher is easier than lifting and carrying. Long wooden or metal stirring spoons are in the drawers in the large kitchen.

• Set out the sugar, creamer, tea, cups and napkins, a couple spoons, de-caf instant coffee, and coffee stirrers in the small kitchen window.

• Set out cups, napkins and small donation container in main window.

• With tongs, fill a large metal tray with a variety of donuts. Put 2 pair of tongs on tray and place in the window next to coffee pot.

• Prepare at least one more tray with donuts and set aside.

• Put up posters to let people know who you are.

• Put on your best smiles, relax, and be ready for lots of people.

• The person (or two) at the donut tray allows each person to choose and using the tongs places a donut on a napkin and gives it to the person.

• If someone needs help getting their coffee and donut to a table, be there to help.

• Watch for children running around in the hall and on the stage. Gently remind them to “keep it safe” and return them to parents as needed.

• Noemia has trained the children to bring back a cup for a juice refill, not to waste cups or donuts.—good stewardship is worth teaching.

• Money: As money collects in the small container, dump it often into an empty coffee can in the cupboard below. After the event, make sure the can of money goes with you!!

• Any extra donuts can be sold in 6’s to those who are at the last service.

CLEAN-UP:

• Wipe off all counters, front of cupboards and any spills inside cupboards.

• Refill and replace sugar, creamer and tea. Return unused napkins and cups.

• Wash and dry all dishes, utensils and coffee pots. Make sure the coffee grounds are removed.

• Wash all tables carefully.

• Put all chairs and tables away. Be sure to stack tables and chairs according to instructions on storage room doors. (Hint: after 10:30 crowd begins to thin, ask some of the people to help clean tables and return chairs to closet)

• Sweep all floors (mop all spills and kitchen floor if necessary)

• Empty garbage into larger bags and into dumpster. Follow instructions as to full dumpster.

• Check bathrooms, pick up papers, empty garbage.

• Empty cans by main entrance of Hall.

• Turn off the heat and the lights.

• Check to see that all closets, drawers, and cupboards are locked.

• Lock all doors. (Keys may be returned today by slipping them through slot in the Parish Ministry Center door.)

MONDAY AFTER:

• Return the keys to the office, if you haven’t done so.

• Return the money to the office: Deductions will include:

$20 for hall use.

Donut’s cost______

Juice re-imbursement to the one who bought the juice ______

• The profit will be placed into your account or returned to you to place in your organization’s coffers.

• Let Wanda know if there is a need for more supplies. A Hall form is in the large kitchen to check and sign after the clean-up. Notes can be made as to how you found the kitchen. Give this to Wanda too.

Follow all instructions given you by Thomas or David

Emergency: Call 911 for police, fire or medical emergency.

Parish Office: 425-255-3132. Other numbers are posted in the kitchen.