1) The Gymnasium Usage Policy defines the procedure to be followed in scheduling gym usage for the organizations or groups authorized to use the gym. This Policy does not define the responsibilities of the person(s) entrusted with access to the gym.
2) This Procedure establishes the approval process and the key control procedure to prevent misuse of the gym through unauthorized access. It also defines the role of the Parish Sponsors for the groups and organizations authorized to use the gym. It complements the “Gymnasium Usage Policy”.
3) The Parish Administrator has overall responsibility for the use of the gym and the authority to grant or deny gym access. The Parish Administrator has ownership of the gym keys; however, the actual physical control of the keys is delegated to the Facilities Manager.
4) Every group or organization must have a Sponsor. The Sponsor assumes responsibility for the use of the gym by a group or organization and signs the applicant’s “Request for Gym Use” form authorizing the applicant to obtain a gym key for the prescribed usage period and purpose.
5) Upon the acceptance of a Request for Gymnasium Use form, the Facilities Manager will determine the need for assigning a gym key to the applicant authorized by the form. If a key is to be loaned, the number of the key is noted in the Facilities Manager’s Gym Key Log along with the issued and expected key return dates as shown on the Request for Gym Use form. The Facilities Manager will also enter the assigned key number on the Gym Use form.
6) Responsibility for a gym key cannot be transferred. Authorization for gym use by an organization or group is only through the applicant named on the Request for Gym Use form. If a different person assumes responsibility for the organization or group, that person must complete a new Request for Gym Use form.
7) The recording of scheduled gym usage periods is done by the PMC Receptionist according to the Gym Use form. The forms will be collected and filed by the Receptionist. The usage period(s) will be entered into the Parish calendar and will notify the Receptionist when the usage period expires. The Receptionist then notifies the group’s or organization’s Sponsor and the Facilities Manager. If the key is not returned by the scheduled date, the Facilities Manager notifies the gym user’s Sponsor who is responsible for the timely return of the gym key.
8) Gym usage is restricted to the time period(s) listed on the Request for Gym Use form. Possession of a gym key does not authorize casual or unscheduled, gym use. Additional use by an organization or group requires the period(s) to be scheduled in the normal way.
9) The Receptionist does not authorize gym usage, monitor gym usage, or assign gym keys to users except for keys in the Receptionist’s possession for that purpose. A Request for Gym Use form is required for these purposes and is provided to the Receptionist in advance. Contractors, service personnel or visitors needing access to the Gym must be arranged in advance with the Facilities Manager.
10) The Facilities Manager may also loan a gym key to a contractor or service personnel. A Request for Gym Use form is not required as the Facilities Manager assumes responsibility for the key. If necessary, the Receptionist or school is notified, in advance, if the contractor’s or service personnel’s activity interferes with any scheduled gym activity.
11) The Sponsor’s responsibility is to ensure the gym is not misused and that the gym key is returned at the specified time. Only keys assigned to the school, the Receptionist, and the Maintenance and Security staffs may have an indefinite return date; subject to a change in personnel or assignments.
12) All user organizations or groups have definite start and end dates for gym usage. If an organization or group desires continuous gym usage, the gym can be reserved for not more than six months at a time. Gym usage for extended times requires submission of a new Gym Use Form for each six month period.
13) The consequences for gym misuse are as set forth in the Gymnasium Usage Policy.
14) A lost or destroyed gym key must be replaced at the user’s cost.
St.Anthony Parish, 314 S 4th St. Renton, WA 98055; 425-255-3132